Ignition Northwest Spring Retreat

Saturday, April 21, 2012

Note Taker: Ivan Cockrum

Present:

• David “Tabasco” Mills, re-elected. 1st official meeting for second term
• Karen Sloane, new board member. 1st meeting as voting member
• Edwin Corprew Reed, new board member. 1st meeting as voting member
• Ivan Cockrum, new board member. 1st meeting as voting member
• Sharon “Pickles” Afforde
• Jole Sack
• Kay Morrison
• Mary Saucier
• Zoey “Pants” Platt
• Karie “CC Sallie” Burns
• Andrew “Tumbleweed” Birklid – in non-voting advisory capacity

Agenda

• Ground Rules – 10 minutes
• Agenda Overview – 5 minutes
• Bylaws – 1 hour
• Strategic Plans – 1.5 hour
• Breakdown by committee
• Branding & Communications – 45 minutes
• Events – 1 hour
• Budget – 45 minutes
• Membership
• Fundraising
• Executive Positions – 30 minutes

• Stack / hand raising
• Everyone is heard
• Reduce direct response
• Point of order / clarification stated
• Confidentiality
• Please extinguish cell phones & computers and pay attention
• More loud doesn’t equal more right
• Parking lot (list of tabled items for later discussion)
• Complete agenda item -> develop next steps
• State when going off the record

• How we do business
• Must be approved
• Break into 4 groups
• divide bylaws into groups
• each group will review, distill, then present to the whole
• Intent of bylaws is to codify existing policies
• Question: should we limit board member terms?

Group 1

• define what directors means
• specifically in article 3: Members
• Corprew: ‘directors’ is defined in articles of corporation
• Andrew: easy solution – director is any member of the board of directors
• what is general office?
• 3 directors can call a member special meetings
• 3 levels of participation that need to be named consistently
• members – community members
• directors – any board of director
• officers / executives
• Discussion about what is a “special meeting”
• is it called by members or by directors?
• Kay: special meetings are typically called by members, as serious business meetings used to question board activities – 3 board members to call a revolution
• Karen: reiterates that bylaws says special meetings can be called by any 3 directors
• Tabasco: should not include things like Tinderbox Salon
• Corprew: “special meetings” has a particular legal meeting (aka “term of art”)

** action item: ask Scott to define what is a special meeting

Group 2 – Andrew presenting

• Article 4 – committee chair should not have to be a board member
• David: committee member could be an agent of the board – does that change question?
• Andrew: sub-par 9 – any officer can be removed by 2/3 vote – this is serious business
• do we need consensus?
• Karie: process is outlined more clearly elsewhere
• David: 2/3rds is sufficient
• Karen:
• Andrew: needs clarification of how many meetings missed is enough to dismiss a director
• Kay: stated elsewhere in document
• Sharon: clarification needed of ‘representative’ vs ‘director’
• language seems to say that ‘representative’ is enabled to vote on board
• David: how does ‘representative’ differ from ‘agent’ ?
• Karie: we can remove ‘representative’ in favor of ‘director’
• do we need consensus?
• David: why are we limiting to 11 members?
• Karie: research says more than 11 is non-productive
• Andrew: adding a director – specify that it is optional so long as number of directors is between 7 and 11
• Corprew: the word ‘may’ means it is optional
• Andrew: specify that ‘quorum’ means 2/3 majority
• Andrew: section on communications is out of date and overly long
• we communicate by phone and email
• let’s remove facsimile, carrier, etc.
• Corprew: this is boilerplate, let’s leave it
• Andrew: Section 17 – specify that quorum is 2/3
• Andrew: Section 18 – doesn’t include anything about online voting
• just add a reference to Procedural doc 001 which explains online voting
• Andrew: Section 21 – presumption of assent
• silence is consent, unless you state dissent within ‘reasonable time’
• can we define ‘reasonable time’? aka 72 hours?
• Corprew: ‘reasonable time’ must include time to consult with legal assistance
• suggest 30 days
• David: reasonable time from when? from time of meeting? from learning about decision?
• Jole: this discussion is outside our purview and should be defined by lawyer

** action item: ask Scott to define ‘reasonable time’

• Andrew: Section 22 – though it does not explicitly state it, we took this to apply to our online voting policy
• Andrew: Section 24 – committees – did we not agree that a committee can be chaired by a non-board member?
• David: committee must report to a board member, who would technically be the chair
• non-board member has power to run the committee
• Karie: each committee must have a board member – they can’t operate independently
• Mary: can committee head and board member co-chair?
• Andrew: should add to section – any board member can sit in on any committee

** action item: add clause to say any board member can sit in on any committee

• Sharon: is there any language about how to communicate that a meeting is being called?
• for instance so that a secret meeting cannot be convened
• Kay: that is policy instead of bylaw
• Jole: finding that many of the questions we are raising are answered elsewhere in document
• can we better group together?
• Andrew: duplication of language / inconsistencies in doc are leaving opportunities for opposing positions
• can we tighten language for consistency?
• Andrew: add phrase to say that serving as board member must have no cost of participation

Jole: other problem is that we have two sections: activities of director and activities of authorship

• questions arise when ideas are defined in one but not the other
• all things that apply to each should be stated in each

Group 3 – Kay presenting

• Kay: section 5, article 3 – must be a WA state resident – what are the international implications?
• Kay: officer must be on board for one year – add clause to allow special cases where qualified
• Kay: president can not be secretary
• Kay: duties of president – want to change “agents MAY sign” to “agents MUST sign”
• Andrew: need a doc to track where election items are being tallied
• ie, introductory checklist for new directors
• Kay: where to track that? sent to parking lot
• Kay: duties of secretary – add requirement for short skirt, hair in bun
• Kay: duties of treasurer – change ‘finance committee’ to ‘finance club’
• Kay: section 5.7 – this says you do have to be a director to chair a committee (referring back to earlier discussion)
• Kay: section 5.8c – duties of committee chair – must be a registered member to sit on committee
• Kay: chair of committee must ‘serve on the committees thereof’ – what does that mean?
• Sharon: just legalese that means chair must attend meetings of chair’s committee
• Corprew: should ‘committees thereof’ be change to ‘s
• Karie: change phrasing
• Kay: strike ‘as a good corporate citizen’ from ‘participating in corporate activities’
• Kay: committee charter 5.8i – committee charters are referenced – we need to write those
• Ivan: we have charters for events and communications
• Corprew: useful to refer to scope of committee
• David: do charters need to be voted by board?
• Kay: no, just reviewed by board
• Sharon: useful for accountability
• Karie: approved by board
• Tabasco: approved means vote
• Karie: yes
• Corprew: every committee should start with a charter, can be reviewed and revised
• Karies: useful to create template for charters, have annual review of charters
• Kay: 5.11 – resignation – emphasized ‘written resignation’
• Kay: 5.12 removal of officer – emphasized ’2 unexcused absences’
• Karie: lawyer said listing specific reasons redundant – sufficient to say ‘any reason’
• Kay: 5.4e – change ” to ‘and other meetings as required’
• Kay: 6.4g – strike ‘as a good corporate citizen’
• Kay: 7.2b – emphasized confidentiality
• Open discussion: can we approve bylaws this weekend if we have amendments for lawyer?
• CC will update doc with notes from this meeting at lunch break
• Jole will call Scott to present changes

Review strategic plan

• programs
• events – more emphasis on art and community, less emphasis on fundraising & profit
• outreach and advocacy – need to earn mainstream legitimacy
• engagement and service
• technical services and support
• Events – brainstorming
• Tinderbox Salon
• Itty Bitty Committees
• Figment
• Seattle Mini Maker Faire
• Critical
• SeaCompression
• Santa Photo Thing
• Art Walk related involvement
• artists showing photos taken at our events or of projects we have funded
• fill an empty art walk space with INW
• Art faire bucket fundraiser (kickstarter)
• Artist reception
• Art
• Pratt
• grants
• CM
• SeaCompression
• grant workshops
• Coyote Central
• wine & cheese reception
• intern artist resource list
• public art
• functioning committee structure
• art sponsorship
• Communications
• Paisley
• board reporting
• event updates
• event calendar
• grants roundup
• social media
• FB, Twitter, LinkedIn
• website
• develop photo gallery
• blog
• highlight community members / groups
• traffic flow
• uniform information distribution
• marketing & communications
• town hall
• schwag
• civic engagement
• Operations
• finance – at capacity currently
• database
• assets
• documentation
• board development & education
• professional services
• legal
• accounting
• strategic planning
• financial planner
• elections
• fundraising

Review strategic plan (cont’d)

• Compare the list we created against the goals of the strategic plan and prioritize list items
• Trying to imagine where we want to be 2 to 3 years from now
• Retool the Membership Model
• Paisley
• FaceBook
• mission on FB page
• Discussion: Who are members? What do we offer them?
• Ivan: maybe ‘members’ are actually ‘sponsors’
• Andrew: members are stakeholders
• David: why be a member? what do members get out of membership?
• Sharon: tiered membership model? level 1 = participants, level 2 = member?
• Karie: reminder about WIIFM – what’s in it for me?
• Karen: membership = participation
• Jole: KEXP’s fundraiser is a ‘membership’ drive
• Kay:
• Corprew: hard for us to see that other people identify with INW
• Andrew: we’ve lost track of this discussion’s aim
• Blog
• Mary: to recognize community members
• Corprew: help harderer by helping to promote our members to mainstream media
• Committees
• Kay: a good structure to let community members take ownership
• Andrew / Kay: must be member to be on committee
• David: no real value to membership
• — conversation –
• PR
• Karie: Art & artist support
• Zoey: event discounts / pre-sales
• Jole: disassociate membership from event submissions
• Sharon: art programs for youth
• Andrew: distribution of monies into arts
• Sharon: transparency in how we re-distribute income
• Mary: infographic to demonstrate $ distribution
• Corprew: event capacity becoming an issue – preferred entry for members
• Invest in Organizational Development
• Mary: committee structures functional and fully staffed
• Sharon: more strategic alliances with more developed arts orgs (Strong Partnerships)
• Jole: lend help in organizational development to artist business owners in our community (Education)
• Corprew: supports Jole’s point – educate people in the things we have had to learn
• Database: Jole is the database
• Kay: we still need our own development training
• David: need documentation and information management
• Karen:
• Corprew: need to get away from unsustainable event cycle
• develop funding, hire executive director
• Corprew: would be useful to shared ideas with peer regional groups through direct communication (rather than going through Burning Man)
• Jole: wants to make progress so that we’re not having this same conversation in 3 years
• Develop Staff Capacity
• pass for now
• Be the Connector
• Sharon: Figment!
• Andrew: Culinary scholarship
• Corprew: start developing volunteer positions for future use (long-term volunteer planning & training)
• Sharon: meet with organizations like 4 Culture and other peer groups to build events
• Jole: people know that they can call INW to be useful and responsible (clear effective branding/marketing)
• Mary: Paisley is an accurate and reliable monthly resource
• Corprew: creating opportunities for civic and corporate display of our artists (civic/public art engagement)
• Andrew: revitalization, social change through events, like beach cleanup
• Jole:
• Mary: Duwamish cleanup through UW
• Karie: Green river cleanup
• Sharon: make better government connections

Exercise: prioritize listed items by letting each director add 3 dots to each page

Priority items identified

Figment

• Karie: producer, location, date, coordinate with local government
• Corprew: big sacks of cash
• David: need to define our version of Figment
• Corprew: identify fundraising sources
• Karie: every Figment is different based on community
• costs run from $3k to $30k
• Mary: an achievable goal is educating board members about Figment
• NEED ISLAND
• Sharon: add community leaders / pier organizations to the conversation and educate them along side directors
• Corprew: SeaFair gives out money for arts in summer
• Mary: can we raise enough volunteers for another event?
• Karie: there is wide spread interest
• Andrew: develop committee
• Ivan: lot of excitement for Figment, but are we putting our excitement for a new event ahead of the organization development that we need to do to support more event structure?

** action item: WHO? CC, TW, Karen, Zoey, Sharon, Corprew, Kay, Ivan

** action item: WHEN?

Civic / Public Art Engagement

• Kay: identify potential partners
• civic, municipal, architects, university
• David: research where art is needed and connect with artists
• David: identify art
• Corprew: whose responsibility – art council alone?
• Ivan: missing pieces – communications / branding to present consistent messaging to official organizations, and community involvement
• David (in response to Corprew): arts council should do this to minimize work coming back to the board
• Corprew: much work represented, may need to clone arts council and spin work off
• Corprew: how to start with database – is portfolio database useful?
• David: a good place to start
• Kay: where to go from here?
• David: art council already working on portions
• Corprew: how do we find out what you’ve done?
• David: we’ll report back to board
• general interest in clearer communication between art council and board

** action item: WHO? research can be done by arts council

** action item: WHEN?

Committee Structures

• Communications committee – coming up
• clear opportunities for involvement
• Arts council – how does that work?
  David:
• benevolent dictator
• take personal responsibility
• don’t allow people to fail – pester for results or fire them
• first year was difficult, getting organized and creating structure
• set up a list of goals and prioritized
• documentation team
• data management for writing applications
• Corprew: would be great if all committees had current charters
• Andrew: 90 day goal would be reasonable
• Corprew: happy to help with charters
• Zoey: events subcommittees
• Andrew: charter templates
• Sharon: show charter templates to potential committee members to create expectations
• Andrew: volunteer pledge – not legally binding, but please do not sign up if you can’t commit
• Ivan: board member pledge to volunteers that we will follow through with committee
• Mary: set up communication plan for Christin with Maker Faire – will share with board
• Andrew: want template and volunteer pledge before 90 days

** action item: write charters – Corprew will help by providing templates for next meeting

write pledge – CC Sallie

Database

• have meeting of database committee
• Andrew:
• pull together potential developers to advise
• submit RFP
• specify that we would like brainstorming session for free in exchange for opportunity

** action item: committee to meet

Paisley

• mail chimp
• Mary:
• incorporate grants roundup
• build committee – other people to help collate data
• outreach to other groups – let them know what’s in it for them
• promotion
• Andrew: Paisley = members announce, can/should tie to registration
• David: would like ability to send special editions, as for art announcements

** actions item: move to mail chimp, recruit committee members after CM, publish production schedule

Branding & Communications 4:44

• David: why is this on the agenda?
• Kay: to clarify our messaging and who delivers it
• David: can we create guidelines?
• Karie: scheduling a call with Jim from BMOrg(maybe?) to ask for help with branding plan
• Karen: as we expand need to present a clearcut image
• David: do we really need to talk about this, or should we let the people who are passionate about it present a document for us to discuss?
• Corprew: are there other marketing/branding steps to identify and discuss?
• Jole: recommend this work be done by professionals, not by this group
• Sharon: brand mismanagement currently occurring – need to address
• want to consolidate outgoing messages to present common face
• Andrew: don’t want every message to go through Mary / Sharon and don’t want to silence volunteer voices with corporate speak, but do think extra eyes are important

Remaining branding & communications items tabled for later discussion

• Critical Massive – budget review
• Leads to general discussion of particular pricing items.
• Question: should workshops be moved out of CM event budget?
• brief general discussion of education committee and future development
• Jole Sack proposes a vote to approve Critical Massive 2012 budget
• Motion carries.
• David: art grant progress
• 9 artists
• 3 refurbs
• 6 microgrants, 2 rejected
• new art placement team working with placement team
• will be on site working with artists
• Zoey: Critical Massive brigade meeting in May to work on site selection and production crew selection for 2013
• SeaCompression
• brigade meeting coming up to decide producer selection
• Seattle Mini Maker Faire
• Mary:
• tickets on sale
• recent meetings to select from applicants
• good turnout for meetings, very productive
• letters going out to applicants
• 71 applicants, about 10 of them presenters
• some denials, some consolidations, some conversions to presentation
• staff rundown
• Andrew: Need to be clear about communications around this – a surprising number of people in the community haven’t heard of Maker Faire
• Tinderbox Salon
• next one on the 15th in north Seattle
• depending on level of interest, may phase out after this one
• Seattle Mini Maker Faire @ Hazard Factory
• need to do a little promotion and provide some food
• board members should attend
• Artist Meet & Greet at CM
• INW Pancake breakfast at CM (instead of wine & cheese?)
• Santa thing
• December 3rd
• Sober, socially beneficial thing
• Business and community builder
• Santa photos with kids
• Possibly in WestWood Village

• Communications committee – is it B&O or a program?
• Shouldn’t we have a board development line item?
• 5000 lumen projector – advisability of purchasing vs renting? wait to see net of SMMF
• 20′ container for storage for event infrastructure – seems feasible

Present:

• David “Tabasco” Mills
• Karen Sloane
• Sharon “Pickles” Afforde
• Jole Sack
• Edwin Corprew Reed
• Ivan Cockrum
• Kay Morrison
• Mary Saucier
• Zoey “Pants” Platt
• Karie “CC Sallie” Burns
• Andrew “Tumbleweed” Birklid – in non-voting advisory capacity

• Budget revised after discussion = $20,149

** motion to approve budget – passed unanimously

• Jole: talked to lawyer and addressed issues from yesterday’s discussion of bylaws
• propose we take bylaws to online vote this week

** motion to approve bylaws – passed unanimously

** vote to name Mary Saucier as secretary – passed unanimously
** vote to name Jole Sack as treasurer – passed unanimously
• general discussion of roles, candidates, and suitability

** vote to choose president – confidential vote
• Karie Burns 8 votes
• Kay Morrison 2 votes
• Karie Burns named president

** vote to name Kay Morrison Vice President – passed unanimously

• Kay: Town Halls work better when all directors are involved
• we should all be engaged to raise the level of excitement

• Jole: each member to offer goals for the upcoming year, to be held accountable by President at quarterly reviews
• Mary Saucier:
• change name of C13 committee
• recruit new committee members to help with communications and write Paisley
• to not get involved in new events development
• develop communications committee charter
• work on marketing/branding
• develop budget for communications/marketing program
• Edwin Corprew Reed:
• making sure that we have appropriate education development resources
• ie board education, scholarships
• investigate what resources are available
• start a program to take advantage of them
• get an Ignition Northwest artist’s art placed in a corporate location, with payment for artist
• Jole Sack:
• create and track against an operational expenditure budget
• track capital asset purchases
• update monthly accounts
• pay taxes
• renew business license(s)
• pay operating insurance
• formalize scope of first revision of business application software (The Database)
• formalize notes to pass on knowledge of how job is done
• hold quarterly finance club meetings
• Kay Morrison:
• help structure meetings
• get pieces of figment in place for 2013
• development of member process
• increase partnerships with similar organizations locally & nationally
• Karen Sloane
• learn what she is doing on the board
• help spread the Ignition Northwest brand through promotion
• David Mills:
• continue development of arts council
• document arts council creation to pass on knowledge
• develop more arts programs
• create a self sustaining art-centric event
• Zoey Platt:
• continue working with events
• break them down into smaller committees to build more development structure
• assist with forward facing promotion of the org
• be mentored in VP role
• Sharon Afforde:
• increase Paisley circulation
• increase membership – currently at 950 members
• would like to assist Figment with civic engagement and community outreach
• would like to assist with ?
• continue with Tinderbox Salon
• wants to raise $1,000
• Andrew Birklid:
• continue with asset management
• continue working in technology support
• continue supporting events
• continue helping Ignition Northwest with documentation and policy & procedure
• Ivan Cockrum:
• continue to maintain the Ignition Northwest website(s)
• continue to assist with Ignition Northwest elections
• attend event committee meetings
• assist with development of event management process
• produce SeaCompression 2012
• assist with production of Seattle Mini Maker Faire 2012
• assist with production of Critical Massive 2012
• assist with development of Figment 2013
• TAKING MEETING NOTES, MOTHERFUCKER
• Karie Burns:
• follow through on goals, strategic plan
• work with Corprew on board training
• work with Sharon on fundraising
• work with
• work with Jole on accounting
• work with Kay on figment
• work with Kay on meeting agendas
• develop volunteer pledge
• Thank you, Andrew Birklid, for your many years of service. Please accept this gold watch.

• general discussion

In Attendance: Tabasco, Corprew, Tumbleweed, Jole, Karie, Sharon, Mary, Ivan, Bucky, Kay, Karen
Absent: Zoey
Retired: Eva Luna
Meeting Began At: 6:35

Old Business\Open Topics\On-Line Votes:

CC – Welcome!

• Notes format for meetings needs to be determined.
• Mary: Wants to be the Secretary and is looking at a different form of notes that focuses on more of an outline, rather than the existing “Transcription” style
• Tabasco: The key thing is to make sure it is reviewed.
• Mary: I take notes in Word and then post to GoogleDocs, so that gives me a chance for a second edit.
• Corprew: My expectation is that substantive points gets written down, and other stuff is left out.
• Kay: As we evolve the note style will evolve as well, according to the needs of the org. The committee structure should help with shorter notes.
• Mary: BECU had a hard time getting through our notes and getting the info they needed.
• Bucky: The note-taking style should reflect the audience. Original audience was community, now is our corporate partners (BECU), so the style should reflect their expectations.
• Jole: This is a business requirement as a 501c3
• Corprew: There are privacy issues as well, when contentious issues are taken up. Individuals should not be singled out for their stance on an unpopular issue. So going with a more general note-taking style (outline) is preferred.
• Kay: With Executive Elections coming up, the Retreat is where we need to pin this down further.

Mary – Maker Faire Contract Amendment – on-line Vote

• Vote was passed unanimously on-line.
• Paper was passed around for everyone to sign.

Tabasco – On-line votes

• Tabasco: The process for online voting is good, but we need a designated period for open discussion before the vote is taken. This will ensure that everyone has a chance to say what they have to say before the vote is taken… instead of the discussion getting tacked into the vote, and clouding the subject.
• Tumbleweed: I agree that conversation should be separate from a vote. But that anyone can call any vote at any time. So if something needs more discussion, vote NO, and then start the discussion.
• Corprew: I’m a part of an org that has a process for this called CADRE. Seems to work. I’ll bring it to the next Retreat for review.
• Tabasco: Voting NO still doesn’t give me the opportunity to see other people’s opinions and have those sway my opinion.
• Mary: Is 48 hours not enough time? How often do votes come out of the blue?
• Corprew: 72 hours is better due to weekends.
• Tumbleweed: We have a policy in place, with a clear timeline. Let’s follow the policy.
• Bucky: Let’s not cloud two separate issues here. The first issue is about votes not having any discussion period, and the other issue is response time to voting requests. I think it is on the originator to start a threat that is a VOTE DISCUSSION thread, and once the discussion has petered out, put it up to a VOTE email.
• Tabasco: I am asking for a modification to the current policy that requires a Discussion thread prior to a Vote thread.
• #RETREAT TOPIC

Mary – Thank you Letter Templates

• Mary: Has drafted them for Donors (event-specific, and non-event specific), Sponsors, and In-Kind Donations.
• Mary: Suggests that the letterhead be updated with a footer that states our Non-profit status and EIN number.
• Tumbleweed: Let’s set up templates and put it into SugarSync.
• Jole: All official communications must be recorded in our archives. (Aka SugarSync.)
• Mary: It would be nice to have envelopes with our logo imprinted.
• Ivan: We can do that on an as-needed basis with a home printer.

TW – Digital Management

• Tumbleweed: I will be restructuring the FNG folder on SugarSync so it makes sense. It is not currently organized in a good way.
• Tumbleweed: I have given everyone 10Gb of space, so you CAN backup your data there if you wish. But please be wise about what you store there. When setting up SugarSync, make sure you don’t choose ALL your files… it will bring all your local files onto the remote server.
• Tumbleweed: Be careful using GoogleDocs to generate new documents, and making sure they get over to SugarSync, and that you use the SugarSync-located version as your master copy. GoogleDocs is NOT connected to SugarSync.

CC – Bylaws - https://docs.google.com/document/d/1N04g0xVQccmEm1LYQUrL2vsvsLSaS0EP86GgNwFMDmU/edit?hl=en_US

• CC: The Bylaws are on the web site. This is your last chance to provide feedback before we vote on them at the Retreat.

K & CC Burning Man Community Leadership Summit report

• CC: INW is being used regularly as a model that people refer to and build their organizations around. We really are being held up as an example. We got lots of questions for how to do a Strategic Plan, etc.
• CC: Also attended the PR session for pointers on how to deal with a variety of situations. Good stuff.
• Kay: Interesting things on the horizon with a variety of people. Individuals who would like to come up, see our Town Hall, meet with us, look for opportunities for collaboration, fundraising, new events, etc.
• Kay: About 200 participants, only a third of which were Regionals. All the others were event producers, board members of INW-like orgs, etc.

Confirm Website up-to-date – New members, meeting minutes, ect

• Ivan: It is up and functional. Should have most everything up there, except some SeaComp stuff, and a few missing members. Those final details are being taken care of now.

Thank you letters to Donors :

• CC: Printed out the three Thank You letters for our private donors this year.

Sharon – KUOW Pledge Drive

• Bucky: Reported on how much fun it was. Also, the participants were not the usual suspects, so it was a refreshing view of the INW community.
• Sharon: We got mentioned on the Radio!

Committee Reports:

Art:

• CM Art grants
• Tabasco: Got 17 new Art Grant Applications!
• Tabasco: Used same art granting system as last year, and worked again this year.
• Tabasco: Fully funding 8 projects their full budgets. The other accepted projects are receiving less than the full ask.
• Tabasco: Funding 13 projects in total. (Emails notifications sent today.)
• Tabasco: Refurb requests have gone up, and we are seeing good stuff here.
• Tumbleweed: If you have the resources available, it would be good to reach out to those grants that were rejected, and use this as an opportunity to teach them how to do better next time.
• Tabasco: We only rejected 4 applications outright, and I really don’t have the time to work with the people who weren’t granted, because there is so much to do with the people who were granted.
• CC: When are Microgrant and Refurb grant periods closing?
• Tabasco: Micros June 11, Refurbs May 14.
• Other Art topics
• Sharon: Talking to Coyote Central about possible INW partnership.
• Sharon: Most of their programs don’t fall under our purview, but there is a Public Art program that might be a good fit for us.
• Sharon: Artist Reception (this topic was passed over)
• CC: Pratt on schedule?
• Jole: My calendar says that this is the time of year when we pay Pratt.
• Tabasco: I have not heard from them yet.

Communication:

• -   Mary: Paisley is on track for next week.
• -   Mary: Need to put the call out for new C13 Committee members. Not sure when to do it, so it doesn’t get lost in other messages.

Events:

-    Critical Massive

• Jole: First two tiers of CM tix are sold out.
• Tumbleweed: Exponentially higher ticket sales this year.
• Jole: The stage is going to rock this year. We are taking a much more active role in the on-stage content… not just constructing it and leaving it.

-    SeaCompression

• Kay: Event producer process is in process.

-    Maker Faire update

• Mary: Licensing agreement is signed. Online ticket sales are going up this week. Insurance is a go.
• Mary: Last Saturday was the deadline for Maker apps.
• Mary: 79 booths!
• Mary: Sponsors are on board, and several have already donated.
• Corprew: Is that a high or low number of booths?
• Mary: We had planned for 40-60, so this is a great turnout. (Note: Not all 79 have been Approved yet.)
• Mary: Vote Discussion – We want to increase the budget to produce 300 children’s size t-shirts, since their feedback from other MF Producers is that kids shirts sell best.
• Karen: I’m new here… what is INW’s role in this event?
• CC: Basically the same as the CM/SC model.
• Tabasco: Why 300 shirts?
• Mary: Because we are expecting 2000 people, and the numbers add up with the feedback from other MF producers.
• Tabasco: I like the idea of making a certain number of shirts and giving them away, rather than charging for them.
• Tumbleweed: We already sell t-shirts and swag. I don’t think this is too far outside of SOP for us. A DPW-sponsored t-shirt cannon, for example, could be fun.
• Corprew: Giving away t-shirts is fine, but this event is different from our other events. (Different genre from our other events.) There is an expectation that t-shirts will be for sale.
• Karen: As a mother of 4, $10 a t-shirt is as easy a decision as a coffee at Starbucks. This is a win. It can also become more valuable over time, as more Maker Faires happen in Seattle, and “The First One” gains cachet.
• Kay: 325 sounds like a LOT of shirts, and the ratio is off between the shirts and the overall event cost. There are adults who will want to buy them too.
• Corprew: The MF Producer Community is advising Christin, and we should bear their experience and expertise in mind.
• Kay: Can adults buy shirts?
• Mary: No. There are no adult sizes, except for the ones that are for the Vendors and Participants.
• Tumbleweed: Can our provider take orders at the event for shirts?
• Mary: Will ask.
• Mary: VOTE – Increase budget for MakerFaire to print 325 children’s shirts. Seconded by Tumbleweed. 10 Aye, 0 Nay, 2 Abstain.
• Ivan: We will have an INW booth at Maker Faire. I want to encourage Board Members to come and represent in the booth. Someone needs to step up and own that booth.
• Kay: What exactly is needed?
• Mary: INW will have a table with our poster, flyers, t-shirts, photos of our art, etc, to tell people who INW is. Also need to handle the cash for the shirts. Both days are 10:am-5:pm, 2 shifts of 3.5 hours each day.
• Tumbleweed: We also need things made… posters with our new Mission and Vision statements, mannequins, cash box, etc. We need someone to champion the booth, and volunteers to man it.
• Corprew: I can help spearhead it, if someone else can do the signage stuff.
• Kay and Corprew are going to collaborate on this to determine what needs to be done, and try to divide and conquer.
• Tabasco: Tony is moving to New York, and cannot be the fire lead. Do we have many people that applied for fire art?
• Ivan: Only 3.

Business:  (Legitimacy Binder update)

• This topic was skipped

Board Training

• This topic was skipped.

Database

• This topic was skipped.

Finance: (B&O Budget)

• Jole: FYI – On t-shirt sales we are now collecting sales tax
• Jole: B&O Preliminary Budget is out. PLEASE, before the retreat, ask any questions or make any suggested changes! We will be voting on it at the Retreat, not editing it.
• Jole: Want to purchase an ID Card Printer. Prints creditcard type laminated cards. For use as official IDs for our events, etc. $2200 from Biznik.
• Kay: Why do we need this?
• Jole: To clearly identify Staff at our events to various public officials (fire, police, medical) and fellow participants.
• Jole: Also need to move quickly on this because the opportunity is going away.
• Corprew: These cards can be purchased on the internet, but with restrictions on time and quantity. With the printer we will make back our investment in 3 events.
• Corprew: Having this is important in tense situations like emergencies, because it makes it easy to identify who the actual responsible parties are.
• Tabasco: I want to know the raw material costs and maintenance costs before I vote on it. I don’t have enough information on this right now.
• Bucky has one of the cards printed from this printer. He will get it to Tabasco, Kay, and Jole for testing. Jole will also get prices on raw materials, and get that info to the Board via the email list, then call for a vote.

 New Business\To Dos

Retreat Details

• Location is Cle Elum, 2 weeks out.
• Kay will organize the food.
• Kay and CC are building the Agenda, and will send it out next week.

Town Hall Schedule & Details

• Kay will champion it.
• April 26th

Radical Orientation: Newbie introduction to the Northwest Community

• Bucky introduced this event that he, Giggles, and Mike Begley, have created. It is a way for new Burners to get involved with and informed about the PNW Burner community. Went through the basic agenda. Will be published in Paisley and JRS.
• Bucky reiterated the request for $100 to offset some costs of the event. Board approved. Jole needs a receipt for the amount.
• Several board members expressed interest in being there.
• Mary will present about the PNW On The Playa issue of Paisley.

Newbie Picnic

• CC: Zoey has taken the lead on this.
• It will be July 29^th @ Judkins Park

Tinderbox Salon May 15

• Second one is going to be Deep Playa. More info is coming…

Should we be involved in Georgetown Carnival this year?

• Jole: Last year loaned them our sound system and our sound guy and our poster. Overall it was good exposure for INW.
• Kay: When it transitioned from Artopia to G’town Carnival, we started talks with them in January to try and get greater participation with them, but the conversation never moved forward. Wound up with them pretty much asking for a check. This isn’t the kind of participation I was hoping for.
• Tabasco: Blue Sky idea here… what if we aren’t going to spend our full CM Art Budget on CM, can we direct some of those funds to art at the GT Carnival?
• (General mumblings of disapproval.)
• Corprew: Let’s save the community’s money and invest it into doing something next year (a bigger Figment, or Makers Faire, for example).
• Tabasco: Well, what if we do the stage, and then spend, say, $200, to have one of our artists bring a piece intended for CM to the GT Carnival, too?
• Jole: It was pretty tightly packed around the stage last year. We would need a spot at the event…
• Ivan: Our original impetus for participating was to have something for the “family-friendly” crowd. This still fits that bill.
• Jole is going to ping Gabe to find out if there is room for us to participate this year.

Round the Table & Hours

• SA – 10 hrs
• MS – 25
• IC – 50
• CJ – 4
• KM – 5
• TM – 35
• KS – 4
• CR – 5
• TW – 30
• JS – 30
• CC – 15

Meeting ended at 8:59 PM

Things for Committees & Board to remember for this month:
April New Members  FNG Packet – update by new members
April Art   Pratt Scholarship
April Business\Retreat   Strategic Plan review
April Events\Retreat   Schedule Fall Retreat 

Upcoming topics:
MayBoard   INW Presence at CM: Last Camp, Wine & Cheese, Greeter’s
MayBoard   Update Strengths & Weaknesses
MayBusiness     Documentation review – physical & data
MayCommunication   INW Schwag invetory & re-order
JuneArt    CM Art Grant Status
JuneCommunication  Pratt scholarship communications
JuneCommunication  Town Hall Wrap-up
JuneEvents Georgetown
JuneEventsSeaComp Producer Selection 

Tabled\do not forget about:
TW:  Sliding scale rental deposit (percentage of replacement value)
Sharon:  Community Resource\Volunteer Committee
Lifetime tickets (TW placed docs in Google docs

In Attendance: Corprew, Sharon, Karie, Tabasco, Mary, Ivan, Zoey, Kay, Jole, Tumbleweed, Christian, Eva
Absent: Karen
Meeting Began At: 6:35 PM

• Welcome New & Returning Board Members: Tabasco, Corprew, Ivan, and Karen Sloane
• Meeting conduct:  Roberts Rules of Order; Confidentiality;
• FNG files:  You will be granted access to the Digital File Management site and Google Docs.  The FNG files are the go to files for policies, procedures, and expectations.
• Communication standards: The board mailing address is gro.wnnoitinginull@ssenisub.
• 48 hrs + phone call for emergencies, 72 hrs + phone calls to key players for Urgent issues; 1 week for general action topics  (this is generally accepted, still need to formalize and vote on)
• On-line Votes:  allowed only if unanimous, recorded by signature at next meeting
• Upon review of the process, this process does not require a unanimous vote.

Old Business\Open Topics\On-Line Votes:

Committee Reports:

New Business\To Dos

Round the Table & Hours
Karie – President: 8 hrs
Tumbleweed – Vice President: 4 hrs
Jole – Treasurer: 25 hrs
Christian – Secretary: 4 hrs
Tabasco: 28 hrs
Mary: 20 hrs
Ivan: 0
Zoey: 12 hrs
Kay: 10 hrs
Eva: 2 hrs
Corprew: 0
Sharon: 15.5 hrs 

Meeting Ended at 8:33 PM 

Things for Committees & Board to remember for this month:
March   Communication  KUOW Pledge Drive
March   Communication Legitimacy Binder update
March   Events   Newbie Picnic
March   Events   Should we be involved in Artopia
March   Events\Communication CM info to JRS
March   Finance    B&O Budget – approval 

Upcoming topics:
April   New MembersFNG Packet – update by new members
April   Art   Pratt Scholarship
April   Business\EventsRetreat
April   Business\Retreat Strategic Plan review
April   Business\EventsTown Hall
April   Events   Schedule Fall Retreat
MayBoardINW Presence at CM: Last Camp, Wine & Cheese, Greeter’s  
MayBoardUpdate Strengths & Weaknesses
MayBusiness     Documentation review – physical & data 
MayCommunication   INW Schwag invetory & re-order   

Tabled\do not forget about:
TW:  Sliding scale rental deposit (percentage of replacement value)
INW Office
Sharon:  Community Resource\Volunteer Committee
Lifetime tickets
 

In this issue:
·      We have your INW election results

·      A message from Christin Boyd, Seattle Mini Maker Faire 2012 producer

·      A message from Cyra Jane, Critical Massive 2012 producer

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In This Issue
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Top Story – Spring’s Two Big Events
- Election Results
- Seattle Mini Maker Faire
- Critical Massive
Board Business
- Event Committee Report
- Art Council Report
- Communications Committee (C13) Report
- General Announcements
Community Events
- February Events
- March Events
- On-going Events
Call for Membership
What’s this ‘Paisley’ thing all about?

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TOP STORIES
=======================================================
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Election Results
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The polls for the 2012 INW Board Member elections closed at midnight on Wednesday night, February 14 and the result are in!  Your new Board members are:

- Ivan Cockrum
- Tabasco Mills
- Corprew Reed
- Karen Sloan

INW would like to welcome our new cohort and look forward to working with you all over the next three years.

To our other candidates  - You all bring the skills, experience, talent  and passion that make this community great. We sincerely hope to see your names on a ballot again in the very near future.
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Seattle Mini Maker Faire
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I'm very excited to work with Ignition Northwest as the producer of Seattle Mini Maker Faire.  I look forward to seeing hundreds of burners at the event as makers, volunteers, and participants!  Let's show this town what a do-ocracy is all about!

Seattle Mini Maker Faire will showcase the amazing work of all kinds and ages of makers—anyone who is embracing the do-it-yourself (or do-it-together) spirit and wants to share their accomplishments with an appreciative audience. We encourage you to join the fun and enter a project to exhibit.

Key Points

Seattle Mini Maker Faire: June 2 and 3, 2012.
Maker Application Due Date: April 7, 2012. Please enter early so we can reserve space for your exhibit.
Maker Info and Application Form

Entries

The first step to participating in Seattle Mini Maker Faire is to submit an entry that tells us about yourself and your project. Entries can be submitted from individuals as well as from groups, such as hobbyist clubs and schools. Please provide a short description of what you make and what you would like to bring to Seattle Mini Maker Faire, including links to photographs and/or videos of your project. We particularly encourage exhibits that are interactive and that highlight the process of making things.

For more information, please visit the Makers page on MakerFaireSeattle.com or contact our amazing Maker Coordinator, Bergen McMurray moc.elttaeSeriaFrekaMnull@rotanidrooCrekaM

Volunteer with Seattle Mini Maker Faire! 

We need to fill a few more specialty volunteer roles to help organize the event.  We will also need a fleet of volunteers to help setup, run the event, and cleanup on the first weekend in June.  Our beloved Pickles (Sharon Afforde) is the Volunteer Coordinator for Seattle Mini Maker Faire.

Sincerely,

Christin Boyd, Event Producer

*Don’t forget to check out the March Events below for a Maker Faire related meeting!
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Critical Massive
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In case you didn't know, the world is scheduled to end in December of this year. How? Well, we don't know, but it means we have precisely one Critical Massive left before we're all toast, so to speak. Let's make it a great one. Your production team is pleased to announce

Critical Massive 2012: Premaggedon

Keep an eye on BCWA and Seattle-Announce for information on where our first public meeting will be, which will happen in early March. At this meeting, we'll announce date and location, and discuss volunteer opportunities. We look forward to working with you, and regret we won't have much time to look back on it.

Your CM production team-
Cyra Jane
Jole Sack
Leanne Todd
Sharon Afforde
Balou De La Rosa

=======================================================
BOARD BUSINESS
=======================================================
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Event Committee
---------------------------------------------------------------------------------------------------
As you may have heard (see above story), the Critical Massive producer selection process has finished and we are pleased to announce that Cyra Jane has been chosen as this years Producer! She will be joined by Technical Coordinator Leanne Todd who will be supported by Jole Sack. Newcomer Balou De Le Rosa will be stepping into the role of Volunteer Coordinator. She will be supported by longtime Volunteer Coordinator, Sharon “Pickles” Afforde.

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Art Council
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Attention INW Artists (and Artist wannabes).

The INW Art’s Council is already hard at work on this year's Critical Massive art grant application process.  Last year was such a huge success that we can't wait to see your wonderful ideas.  Whether you have submitted a grant request in the past, are toying with the idea of submitting one for the first time, or consider yourself somewhere in between: we want you to know a few important things. 

First and foremost, we want your application!  We want to hear about your amazing art project and this year we will even help you succeed with the art grant application process.  This year the Art’s Council will be hosting a workshop designed to facilitate completing your INW Art Grant Application. 

Second, we have increased our budget for art grants!  This means more money dedicated for art and more artists being funded then ever before!

Finally, what you really need to know is we anticipate opening the call for art February 27th and closing the applications in late March.  That means you need to begin designing and preparing to be able to submit your wonderful project in writing….. NOW!  Start getting your idea onto paper.  Sketch it out, figure out what materials will you need, how people will be involved and your estimated budget.  All of this information will be required for you to complete and submit your INW Art Grant application. 

We sincerely look forward to reading your application.

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Communications Committee (C13)
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Have an event or performance coming up? You can now use our hand-dandy submission form any time of the day or night! http://www.ignitionnw.org/news/submit-to-paisley
We will publish your event in an upcoming edition of the Paisley Report  and we will also include it on the Ignition Northwest calendar of events: http://www.ignitionnw.org/calendar

Also, Ignition NW is now on Twitter! Follow us to see how much a fire chicken has to say:   @ignitionnw
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General Announcements
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Ignition Northwest is pleased to announced their support of KUOW by supplying volunteers for their spring fund drive. Members of the INW community will be answering phones on Tuesday, March 27 from 5:15p to 9:15p.  Give a donation and get an INW shout out!

INW is launching ‘The Tinderbox Salon’ - a gathering of INW members to discuss programs, events, scholarships, growth and connecting further with our local community for the purposes of placing public art and advancing the magic that is found on the playa in our backyard. Over tea and cookies, INW board members will lead the conversation to learn what is important to the community. These events will be held in members home and limited to 10-12 people.  If you are interested in hosting a salon or attending, please contact Sharon at gro.wnnoitinginull@norahs
Details for the March Salon will be forthcoming.

*tinderbox:
1.     A box containing tinder, flint, a steel, and other items for kindling fires.

2.     A thing that is readily ignited.

**salon: a gathering of people under the roof of an inspiring host, held partly to amuse one another and partly to refine taste and increase their knowledge of the participants through conversation.

=======================================================
UPCOMING COMMUNITY EVENTS
=======================================================
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FEBRUARY EVENTS
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DATE: February 18, 2012
TIME: 9:30pm
EVENT: Dress to Get Laid
LOCATION: The Josephine, 608 NW 65th St N., Seattle, WA 98117
DESCRIPTION: This is the chance you have been waiting for, following Valentine's day. This is not the roasted quails and risotto dinner over candle light, not the long stem rose. You did all that, earlier in the week. This is the night where you and your date can be yourselves and give in to the temptation. This the night to dance, get sweaty, jump, grind, make out and let loose. Come out and shake it to some of the best beats in our fabulous city. Dress so provocatively so as to make your friends, your husband or your girlfriend totally uncomfortable at first and then work it so that they know it was the right thing to do.
TICKET PRICE: $5 suggested donation, 21+. We will provide a bar, bring cash for tips.
URL:  https://www.facebook.com/events/120193661435860/

===================
DATE: February 22nd
TIME: 6-10pm
EVENT: February Goddess Spa Night & Clothing Swap
LOCATION: Please contact Leanne (moc.liamgnull@oelehtennael) with any questions you may have or to receive the Evite and address (Cherry Hill neighborhood)
DESCRIPTION: It's time to clean out those closets and bins and find some new treasures! Please bring clothing/costuming in good condition and make sure to take a bag or four home of new goodies! All items not claimed will be donated to a local charity.
We have four foot baths for your enjoyment. Bring the beauty products you once loved but now are hanging onto because you can't bear to throw them away.
Please bring a munchie, a bottle of wine or beer to share. You're also welcome to bring another Goddess with you, just make sure they know the rules.
TICKET PRICE: Free. This is a Ladies Only event.

===================
DATE: Feb 25th, 2012
TIME: 8:00 pm
EVENT: Reform School Girls Burlesque Along
LOCATION: Central Cinema@21st and Union
DESCRIPTION: Donatella Melies returns with her lovely ladies of Burlesque Along and this time they are going back to school. REFORM SCHOOL that is! Join us for a wild night as Burlesque Along presents the cult favorite REFORM SCHOOL GIRLS!
With performances by: Tin Pan Sally, Olatsa Assin, Madisun Avenue, Laela LoveChild, Cypris and more sexy surprise guests!
TICKET PRICE: $12 adv/$15 dos. http://www.central-cinema.com/tickets.htm?Page=http%3a%2f%2fpublic.ticketbiscuit.com%2fCentralCinema%2fEvents%2f118275

URL:  http://www.facebook.com/events/339980982708751/#!/events/148276425284070/

===================

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MARCH EVENTS
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DATE: March 2, 2012.
TIME: 8:00pm - close
EVENT: Grand Opening! K-Love4art, llc Studio Art Gallery!
LOCATION: Gasworks Gallery, 3815 4th Avenue Northeast Seattle, WA 98105
DESCRIPTION: You are Invited to the Grand Opening for K-Love 4 Art, llc Studio Art Gallery.
Utilizing Art Methodologies for Pro-Active Change in Education, Business and Environmental Stewardship. Come view various studio art galleries, enjoy conversation and meet your local artist's!
TICKET PRICE: Free
URL:  http://1-carol-williams.artistwebsites.com/events/12-grand-opening.html

===================

DATE: March 3, 2012
TIME: 5:00 pm - 7:00 pm
EVENT: Maker Faire Exhibit Workshop
LOCATION: 815 Airport Way South, Seattle WA 98134
DESCRIPTION: Are you thinking about exhibiting at Seattle Mini Maker Faire?  Wondering what makes a good booth for Seattle Mini Maker Faire?  This workshop will help you design and plan your exhibit, craft engaging hands-on activities for the public, write a good safety plan, and more!
TICKET PRICE: Free
URL:  http://makerfaireseattle.com/exhibitworkshop/

===================
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ON-GOING EVENTS
------------------------------------------------------------------------------------------------
DATE & TIME: every Monday at 7pm
EVENT: Burner Potluck
LOCATION: Banned Camp
               814 16th ave
               Seattle, Washington

DESCRIPTION: Weekly theme change, check facebook - remember to be burner-ific by bringing your plate, drinking vessel and Banned Camp has needs for supplies. Come share food, stories, hugs and chihuahuas.
URL: https://www.facebook.com/event.php?eid=251906461514999

===================
DATE & TIME: First Tuesday of the month, 5pm - 10pm
EVENT: Tuesday Night Soak Club
LOCATION: Lynnwood Olympus Spa
DESCRIPTION: A chance for women within the community to get together to soak  and relax.
TICKET PRICE: $35 at the door for general entry. Services are more.
URL: http://olympusspa.net/lynnwood/index.aspx

=======================================================
CALL FOR MEMBERSHIP
=======================================================

Ignition Northwest, a 501c3 non-profit organization, fuels community through participatory arts, events, and education.  Currently we produce two major annual events and provide art grants to our membership.

Membership grants you the privilege of voting in our Board elections, and makes you eligible to run for a Board seat. Members also become eligible for our arts grants and scholarships. Most importantly, becoming a member gives you the power to help shape Ignition Northwest’s future.

Become a member today!  Register here: http://www.ignitionnw.org/register/registers

=======================================================
CONNECT WITH IGNITION NORTHWEST
=======================================================

Want to know more about Ignition Northwest? Check out our web site:

http://www.ignitionnw.org/

We also have dedicated web sites for our two big events each year:

http://www.criticalmassive.org/

http://www.seacompression.org/

The Official Ignition Northwest Facebook Page:

http://www.facebook.com/IgnitionNorthwest

And you can always contact your Board of Directors at: gro.wnnoitinginull@draob

=======================================================
WHAT’S THIS ‘PAISLEY’ THING ALL ABOUT?
=======================================================

Paisley, aka the Fire Chicken, is the unofficial name given to the Ignition Northwest logo, which, er, at the right angle, does look a bit like a chicken.  We’ve named our e-newsletter in Paisley’s honor partly to remind us of our history... and partly to remind us not to take ourselves too seriously.

In Attendance: Sharon Afforde, Tabasco Mills, Karie Burns, Christian Jacobsen, Mary Saucier, Zoey Platt, Kay Morrison Absent: Andrew Birklid, Joel Sack, Eva Luna

Meeting Began At: 6:40 PM

Old Business\Open Topics\On-Line Votes:

• TW – Digital Management
• KB sent all the INW docs from the GoogleDocs folder to AB so he could get us set up on the new digital document management system.
• New system will also help with privacy issues.
• Insurance Audit submitted
• KB submitted it. No response back from them yet.
• Updating Articles of Incorporation
• KB will send online vote with the proper names for Board Members. (Need to update docs.)
• Burning Man Community Leadership Summit March 31.
• KB is going.
• KM is going. SM might.
• Sharon – Twisted Tea
• SM: We are doing it! Either March 11th or 18th.
• SM: Looking for a location right now.
• SM: Reach beyond the usual suspects to see who else we can pull into the community. First one is a simply discussion, hang out, etc.
• ZP: The Three Amigos house is a possibility.
• CJ: How do you plan to get the unusual suspects to attend?
• SM: Pulling from the INW Email list, direct message to this crowd. Even getting on the phone.
• SM: Going to focus on the personal attention. Phone calls to names we don’t recognize, etc.
• Election Update (status, Party Recap)
• SM: Wished that Corprew’s email came across as the prank as it was intended.
• MS: Yes. This was not supposed to be serious. It was supposed to be fun. Got twisted into seriousness…
• SM: I’m hyper-sensitive about the “seriousness” issue. We have a joke candidate, and now a joke debate.
• KB: One of the nuances of our community is that they just do shit. Nobody is managing this.
• KB: How was the pre-election party?
• ZP/CJ: It was great. People that may not have participated actually threw their hat in the ring. It was a great environment.
• KB: Questions about Retreat and Town Hall. New members become members AT the Retreat. They attend the March Board Meeting as fly on the wall, then go to the Retreat, and their first official Board Meeting is the April one.
• Thank you letters to Donors – Need Donor List
• KB: Thought CJ could get the list of donors. (Nope. That’s JS.)

Committee Reports:

Art:

• TM: I need to get the Art Budget approved.
• MS: AB said that he would like to hold off on the B&O vote tonight, but the Art Budget is OK.
• TM: MOTION: Propose to approve the 2012 Art Budget as stated in the email.
• ALL: YES. (Except the Droid phone which seemed to have an issue with the vote.)
• Motion Passes.
• TM: Data Management, Documentation, Timeline/Process Teams are all working to document the past, present, and future for the Art Council. Not only documenting the art in situ, but creating an FNG packet for the next Art Council chair.
• TM: Legal contracts are being developed and existing ones are being reviewed, including developing a Performer contract.
• TM: Trying to find a way to get applications into a database/spreadsheet of sorts.
• TM: Five Action Items: Intern/Volunteer team for artists (people to help artists on site, in development, etc) – Grant Workshops – Coyote Central – City Art – Fundraising (“Art Auction Team”).
• TM: Part of the idea here is to look into things like “How to get art installed in a city”, and then raise funds to make that particular thing happen.
• TM: I need to have final review of Art Council content in Paisley.

Communication:

• CJ: I’ve been swamped with work.
• MS: Goal is to move to MailChimp for March edition of Paisley.
• MS: This spring will be expanding things in Paisley.
• “Top Story”
• “Member Hilights” (start with Nipper)
• Grant & Scholarship Roundup (publish interesting grant opportunities)
• improvements to the INW web site including Galleries for each event and maybe doing video interviews of people in the community.
• Big idea here is to get the community more involved in the C13, through getting them to interact and participate
• MS: Doing Paisley Calendar for the year.
• MS: Adding any event offered to Paisley into the INW calendar
• SA: Calendaring out the next two years for Big INW stuff, like Election Cycles, etc.
• SA: Gonna Tweet more.
• SA: More than one person from INW can Tweet to the INW account. Making that available.
• SA: C13 is going to take responsibility for the FNG packet, and is moving it online to it works like an online book.
• SA: Updating the Communications and Voting policies in the Bylaws.
• SA: Developing a communications model for how to communicate about other Committees work. Who is responsible for speaking for a committee, etc?
• SA: Thinking about how C13 will grow in the future.
• CJ: Is communications going to even be a separate committee in the future? Does it make more sense for each committee to have an individual tasked with communicating? And then those people from each committee work together to create thing like Paisley collaboratively?
• SA/KB: Communications and how Committees communicate with each other and the community, needs to be a RETREAT TOPIC.

Events:

• TM: Photosynthesis and CM are happening at the same time again this year, so TM and Michael Manahan are going to get together and talk, but there is no event-collaboration planned this year.
• KM: Selected the CM Production Team!
• KM: Wrote the announcement, and am just awaiting confirmation from the last people to send it out.
• ZP: Do I send this to C13 to send out, or do we send it out?
• TM: I suggest throwing it to Bucky for feedback, if you want it, but that you send it out. (To ZP.)
• KM: My feeling is that it should stay at LARC this year, but Cyra has some interest in another potential location.
• CJ: What if the Burning Man ticket fiasco doubles ticket sales for CM this year? Do we have another venue?
• KM: My feeling is to not move the event with a new production team.
• KB: It feels like we are running late already… are we sure we even want to take the time to look?
• ZP: She said she will know in 7 days.
• KB: OK.

CM Committee

SeaComp Committee

• KM: No action yet.

Maker Faire

• MS: Christin Boyd named Producer, MOU approved, Sea Cntr Paid for, MMF web site is up and running, addt’l insurance requests have been sent. (Pending answering the question, “What kind of event is this?”)
• MS: Seattle Center needs to know about activities, etc in April.
• MS: The Flame Effects team needs to participate (TM and Tony Bone). We know there is going to be some flame art, so we want to put Sea Cntr in contact with the Flame FX team. (TM gave her the email address to mail to.)
• MS: INW table at Maker Faire. Who wants to staff it? (June 2 & 3)
• MS: Can the Producer for an event also be the Chair?
• TM: She will be working UNDER the Event Chair. So she serves on the Committee.
• KB: The Chair’s responsibility is to represent the Committee on the Board. Hence, a Board Member.
• TM: The Event Chair is responsible for overseeing the sub-committees that are responsible for events (CM, SC, MF, etc).
• KB: Maker Faire online votes:
• (passed them around for signatures)
• MS: Set up a Communications Plan template, according to the requirements in the MF agreement.

Business:

• Board Training Committee
• SA: Talked to Randy.
• SA: Training on Governance, Accountability, and moving from a Working Board to a Governing Board.
• SA: What is the next step? Buy more copies of the book?
• SA: I would like to establish an On-Boarding Committee. A group that takes the time to help new Board Members get up to speed.
• MS: What if we have the first part of the Retreat be a “What I leaned on the Board in the last year”, to help bring the new members up to speed by learning about our Wins/Mistakes.
• KM: What we need is a Cycle of Trainings that happen throughout the year in little bits.
• KB: I prefer getting these things in writing.
• CJ: If Randy produced four brief trainings (3-5 pages) that covered Board issues, like: How to read a P&L Statement, Robert’s Rules of Order, How to run excellent Committees, INW-specific Processes, etc, the Board could review one each quarter. This acts as an education for the new Board Members, a reminder of best practices for the existing Board Members, and because it is repeated, then everyone will benefit from it. And because each training is short and done over a quarter, EVERYONE can do it.
• SA: Will look into online resources to fill in until Randy gets back.
• Database Committee

Finance:

New Business\To Dos

• Bylaws
• https://docs.google.com/document/d/1N04g0xVQccmEm1LYQUrL2vsvsLSaS0EP86GgNwFMDmU/edit?hl=en_US
• KB: Please read and comment!
• Board Member Commitment Pledge
• https://docs.google.com/document/d/1wrrwRC4_szFM9O7eHr6Em3Mig9aOKDcZxk83_6e0nhw/edit?hl=en_US
• KB: Please read, comment, and sign!
• Board Confidentiality Agreement
• https://docs.google.com/document/d/1O2UxasMAQUvptO9GQ3PgvgUxzTuBzZEsRe0nNuDAzVw/edit?hl=en_US
• KB: Please read, comment, and sign!
• Sched & Reserve Retreat:
• http://doodle.com/3arfd6byg7afe6nd
• ZP: Has the Doodle up. Fill it out!
• Sharon – election process discussion
• when someone submits their candidacy should it be published within 48 hours on the INW website
• KB/TM: No. You don’t want to dissuade people to sign up because “all four slots are full”, for example. Or be daunted by the other candidates.
• Change candidate meet and greet should be scheduled the first Friday after the elections have begun
• KB: Yep. The “early party” is to get people to run. Then there is the “Meet the Candidates” event.
• TM: I am fully against any sort of debate. It politicizes the event, rather that keeps the perspective that this is a non-profit board.
• just to confirm – can a voter use all of their votes to vote for one person multiple times? for example, this year we all have 4 votes – can one person vote for one person 4 times?
• All: No.
• establish within the by-laws the election process – and how the hand-off should be handled should the webmaster running for a board seat.
• KB: The election process is defined in the Bylaws. The specific dates, etc, are fluid, and should therefore be documented in the Process doc. (Bylaws are permanent.)
• CC – statement added to prevent non-serious applications.
• CJ: Add a line that “All entries will be vetted by the standing Board of Directors.”
• SA: Then let’s just use the model that we came up with this year, and have someone contact the applicant directly.
• Update FNG Packet

Round the Table & Hours

CJ: 5
TM: 30
KM: 25
ZP: 16
SA: 15.25
MS: 25
KB: 8

Things for Committees & Board to remember for this month:

Things for Committees & Board to remember for this month:
Feb Events – Site Committee Discuss Sites to pursue for following year
Feb Finance Annual Budget
Feb Finance Purchase\Renew Quickbooks
Feb
Art
Contract Review
Feb
Business
2012 – INW ARRR? Recap of 2011 due March for Town Hall
Feb
Business
Update Current Board with Secretary of State
Feb
Finance
B&O budget – draft review

=======================================================
THE PAISLEY REPORT for January 2012
=======================================================
January. After the non-stop activity and excitement of the holidays, I always find the first month of the year relaxing and quiet - almost as if someone had flipped a switch and all the Christmas lights and really bad Muzak go out at same time. Maybe it’s natural at this time of the year then, in the sudden silence, to start thinking about the future. To ponder on what you are going to do next. Some people make resolutions to improve themselves - to lose weight or stop smoking. Others, however, make the decision to engage more deeply in their community. For the members of Ignition Northwest, running for a position on our Board of Directors is one way to do this.

This issue’s Top Stories are about our current election. We start of with the thoughts, encouragements and experiences of Board members both former and current. We also have all the info you need regarding the ‘what’ and the ‘where’ of this year’s cycle.
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In This Issue
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Top Story: INW Board Elections
- Deep Thoughts From Board Members Past and Present
- Information
Board Business
- Event Committee Report
- Art Council Report
- Communications Committee (C13) Report
Community Events
- January Events
- February Events
- On-going Events
Call for Membership
What’s this ‘Paisley’ thing all about?

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TOP STORIES
=======================================================
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INW Board Elections
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===================
Deep Thoughts From Board Members Past and Present
===================
We recently asked current and former Board members to share something - experiences, observations, encouragement- about being a part of the INW board. What follows are their responses.

Sharon “Pickles” Afforde, Board Member: “Having experienced Seacompression and Critical Massive as a newbie to the community, I was intrigued by the group of people who worked behind the scenes to make these events happened and I wanted to be a part of the action.  It is important for me to be a part of a local organization that is trying to foster events, public art and education.  I sit on the board because I want to make a difference in my community that goes beyond that event in the desert.”

Tumbleweed Birklid, Vice President: “Being a member of the INW board has been a very rewarding experience.  Although any group as passionate as this one is not without it's challenging moments, getting to work through the "bigger picture stuff" with the rest of the board has been a great time.  The discussions have been inspiring, the work rewarding and the friendships strengthened.  Thinking about running for the board?  What are you waiting for?  It is a DO-ocracy, after all.”

Bucky Jacobsen, Secretary:  “Serving on the Board of Ignition Northwest has been a wonderful challenge. During my term on the Board we became a 501(c)3 organization, moved our biggest event to a new location, started the Pratt Scholarship fun, put $25k into a rainy day fund, started a monthly newsletter, advised and collaborated with other regions, and got all of our documentation, technology, and processes polished and in place. It has been a lot of work, but whoever replaces me on the Board has a solid foundation to stand on while reaching for the sky! Serving on the Board has been an honor and a thrill. I recommend it highly!”

Zoey Platt, Board Member: “What I thought when I ran for the board: INW was a board of folks who come up with fun and interactive projects for the local burning man community and then made it happen. Big ideas - executed.
What I've learned: INW really depends on the community and is here to support them however we can. This involves a lot more business type activities and a lot less of the "big-idea" thing. We are a framework and support system for our members to reach out and ask for help from.”

Karie “CC Sallie” Switzer, President: “During my tenure on the board, I have found that the board is filled with amazing people who all want to see INW make a difference in our community through events, arts, and education.  With a board of eleven people, the board is large enough to allow for full deliberation and diversity of thinking on governance and other organizational matters and small enough to promote a feeling of unity, common purpose and ownership.  On the flip side, it can also be large enough that change takes time and patience and small enough that a lot of our goals require solid committees and community involvement in order to succeed.
While sitting on this board, you will learn new skills and have the ability to hone your existing ones.  We all have different skill sets and you will be able to learn from us just as we learn will learn from you.   You are responsible for the success of INW.  You will be expected to work with respect, leave personal prejudices out of discussions, come prepared, positively support of the board’s decision even if it is different than your preference, and participate.  And yes, you are responsible for the money that we handle.  But remember, not every decision is life and death.  So be prepared to meet new challenges, do a lot of good work (5 to 40 hours a month), and above all else HAVE FUN!
The founders of INW did a superb job of laying the groundwork for our organization; the current generation has built a solid framework; and with our new strategic plan as a guide and ever increasing community involvement as our engine INW is on track for the next generation to continue building and moving forward.”

Stuart Updegrave, former Board Member: “Do you have a vision to make a difference in our community? The Ignition Northwest Board of Directors is a place where you can. I ran for the board believing that INW could and should increase opportunities in our community for art to be created and enjoyed. Today the INW-Pratt annual scholarship is in its third year, and the size and type of art grants for INW events has been increased.

How do you think INW can help our community grow? What's your vision? Join the board, and make it happen.”

Brian Wise, former Board Member: “Being on the INW board isn't something for fame and glory - it's a job for people who want to be involved and make things happen. It's for people who have the ability to put aside the ego and work with other people to come to a consensus that fits the community. It's late nights and long meetings. It's a lot like herding ADD cats whacked out of their gourds on catnip and really sweet rosemary, and it's about remaining accountable to the people in the community while still pushing for new programs and projects. In other words, it's a job that doesn't get a lot of the limelight, or a lot of the glory. But it's something essential to keeping the Burner community going in the Puget Sound region, and it's definitely worthwhile. If you feel called to step up and serve your community, being an INW board member is an excellent way to not only help support your local Burner community, but all arts organizations of the Pacific Northwest.”

===================
Elections Information
===================

Election Schedule:

Jan 1               Application period opens
Jan 20             Meet the candidates at Bogart's (More information below)
Jan 22             Last day of voter registration
Jan 31             Application period closes
- - - -
Feb 1               Voting opens
Feb 15             Voting closes
Feb 22             New Board members announced
TBD                 Informal board meeting, old members + new members
March 8           First formal board meeting

Candidate Meet & Greet:

Are you running for the board? Thinking about running? Not interested in running but want to know more about the folks who are? Then join us for a Very Special INW Beer Friday! You can question candidates about what they want to accomplish if elected. You can also talk to sitting board members and learn about why you should run and what it means to serve on this board.

Bring your questions, your concerns, your passions. Most of all, bring *yourself*!

When: Friday, January 20th, 2012
Where:            At Bogarts on Airport Way from 5pm - 11pm.
3924 Airport Way South
Seattle, WA 98108
What time: Beer Friday starts around 5ish and goes until 11ish.
                 NOTE: We will break out for short ‘formal’ session between 7p - 7:30ish

Want even MORE information? Check out the INW website: http://www.ignitionnw.org/2012-elections

=======================================================
BOARD BUSINESS
=======================================================
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Event Committee
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Critical Massive Producer selection is currently underway! The application period for Producer, Technical Director and Volunteer Coordinator has started and applications are now being accepted: http://www.criticalmassive.org/volunteer

The application deadline is Wednesday, January 25th, 2012.
Candidates will be interviewed Monday, January 30th and Tuesday January 31st, 2012
The Production Team will be announced Friday, February 3rd, 2012.

If you have additional questions regarding these positions please feel free to email Kay Morrison at gro.wnnoitinginull@yak

The Events Committee has also been brainstorming and starting to develop a vision for the future. Key to its success is expanding the ranks of the committee with more community members. Keep your eyes on this space for future calls for EC membership.
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Art Council
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The Art Council has inducted six new members into its ranks: Pope Phabulous,
James Reinhardt, Michelle Boshart, Todd Gardiner, Mark Afforde and Jasmine Hopkins will be joining returning members Sasha Wadsack, Susanne Brown, Marco Mazzoni, Ozzy Wheeler, Steven Bradford and Committee Chair Tabasco Mills for a new year of Arts Grants and other goodies. Thanks to everyone who applied and please consider doing so again next year.
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Communications Committee (C13)
---------------------------------------------------------------------------------------------------
Co-Chair Sharon Afforde has started a marketing consulting group to assist C13 in developing marketing and social media strategies for INW. Their first meeting will be sometime in the next month.

=======================================================
UPCOMING COMMUNITY EVENTS
=======================================================
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JANUARY EVENTS
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DATE & TIME: January 21, 2012, 9PM - Until Tomorrow
EVENT: Threshold: Enter the Dragon,: A Benefit for the Portland Artists Clinic
LOCATION: Refuge PDX - 116 SE Yamhill St.
Portland, OR
DESCRIPTION: Birthed from creative efforts of the infamous art collaborative Monkey Puzzle, the Threshold event series has evolved from three years as a grand Portland New Year’s Eve event (2007-2009) into a one-of-a-kind, high production value show fusing top live and electronica musical acts together for one explosive thematic party at the onset of the Chinese New Year! As we've danced with the Tiger and Rabbit (2010-2011), we now celebrate our good fortunes in 2012 with the lucky Dragon.
TICKET PRICE: $20 Pre-sale, $25 @ Door. 21+ with ID
Tickets Online at Eventbrite - http://threshold.eventbrite.com/
URL: http://www.portlandartistsclinic.org/

===================
DATE & TIME: January 27, 2012
Lunch served 11:00 AM-2:00 PM
Dinner served 4:00-8:00 PM
EVENT: EMPTY BOWLS
LOCATION: Burien Community Center
14700 6th Ave SW, Burien
DESCRIPTION: Empty Bowls events can be found around the country raising money to combat hunger in our communities.  Moshier Art Center Potters have donated bowls to be filled with soup at this fun event...all are invited!  Your donation will get you the opportunity to pick out a beautiful handmade bowl, as well as a simple but wonderful meal of soup, bread, dessert and drink; all donated by local businesses.  Sponsored by Burien Parks, Recreation and Cultural Services and Discover Burien.
TICKET PRICE: $15 (minimum) Adult Donation
$10 (minimum) Child Donation
Proceeds to benefit Highline & White Center Food Banks
URL: www.BurienParks.net

===================
DATE & TIME: January 31, 2012, 7:00pm
EVENT: Author Reading
LOCATION: Elliot Bay Books, Seattle
DESCRIPTION: Jonathan Talat Phillips, a co-founder of the web-magazine Reality Sandwich and network for conscious collaboration Evolver.net will be reading from his new book The Electric Jesus: The Healing Journey of a Contemporary Gnostic. The memoir chronicles his journey from being a defeated media activist through a mystical initiation involving underground ayahuasca ceremonies, kundalini awakenings, prankster spirit guides, shapeshifting extraterrestrials at Burning Man, miraculous healings, and an international movement trailblazing visionary ways to help our planet in crisis. Along the way he uncovers the lost rites of the Christian mystery schools and secret “electric” messages for personal and global transformation.
TICKET PRICE: Free

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FEBRUARY EVENTS
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DATE & TIME: February 2, 2012, 7:00pm
EVENT: Author Reading
LOCATION: East/West Books, Seattle
DESCRIPTION: Jonathan Talat Phillips. See January description above.
TICKET PRICE: Free
===================

DATE & TIME: February 4, 2012, 9p - 2am
EVENT: Slutgarden Fundraiser - SUPERSLUTS!
LOCATION: Waid’s House of Love 1212 E Jefferson St, Seattle, WA 98127
DESCRIPTION: Empowered with x-ray vision to see through the sexiest of disguises, possessing legendary strength, stamina and sheer hotness, Slutgarden returns to Seattle just in time for the epic battle between justice and depravity. We’re betting on depravity.  Why? Slutgarden has been clothing Black Rock City in fabulousness for five years. We want to expand our garden, grow new sluts and teach them to spread their spores. Dress theme? Superheroes. Supervillains. Real or of your own creation. Or just wear whatever makes your feel SLUTASTIC and be a SUPERSLUT! What’s your superpower?
TICKET PRICE: $10 at the door. (Playa volunteers get in free with their laminate. You gave to us, now we give to you!)
URL: You can RSVP on FB here: http://www.facebook.com/events/172659479498459/
===================

DATE & TIME: Feb. 4th 9pm-3:30 am
EVENT: Black Rock Boutique presents:  WHITE OUT
LOCATION: Someday Lounge 125 NW 5th
DESCRIPTION: A winter dance party in bright whites and black light. Featuring: El Capitan, WU, Solovox & Manoj. Performance by Bridgetown Revue. White attire suggested.
The Boutique will be on hand with a sizzling selection of White
Out ready clothes for those unprepared.
Awesome playa wear donations gladly taken for burning man 2012
TICKET PRICE: Tickets sliding scale $8-20. Purchase a presale at brownpapertickets.com (event 217657) and you'll be entered into a raffle to win a Burning Man Ticket.

===================
DATE & TIME: Saturday, February 18, 2012,  8:00pm
EVENT: Mean Grown Ups Presents, The Variety Show
LOCATION: The Rendezvous' Jewelbox Theater
2322 2nd Ave
Seattle, WA 98121
DESCRIPTION: A good old fashioned Variety Show with something for
everyone. Featuring live music, comedy, theater bits and maybe a
surprise or two.
TICKET PRICE: $10
ADVANCE TICKET SALES: Brown Paper Tickets
WEBSITE LINK: http://www.brownpapertickets.com/event/220194

*Please note this is a 21 and over event.
===================

DATE & TIME: February 25, 2012, 1:00pm
EVENT: Burners Without Borders Seattle (BWBS) Presents: Monthly Movie Events!
LOCATION: Renton Civic Theater, 501 S 3rd Street, Renton
DESCRIPTION: "Grease" Sing/Quote Along!  BWBS wants to have community fundraising events that the entire family can experience together! So, we are introducing monthly movie events. These movies will all be held at Renton Civic Theater on the last Saturday of each month. Some will be matinee showings, some in the evenings, we will have sing/quote alongs & you can dress up. The goal is to have an experience, not just a movie!
TICKET PRICE: $10 adult, $5 youth

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ON-GOING EVENTS
------------------------------------------------------------------------------------------------
DATE & TIME: every Monday at 7pm
EVENT: Burner Potluck
LOCATION: Banned Camp
                814 16th ave
                Seattle, Washington

DESCRIPTION: Weekly theme change, check facebook - remember to be burner-ific by bringing your plate, drinking vessel and Banned Camp has needs for supplies. Come share food, stories, hugs and chihuahuas.
URL: https://www.facebook.com/event.php?eid=251906461514999

===================
DATE & TIME: First Tuesday of the month, 5pm - 10pm
EVENT: Tuesday Night Soak Club
LOCATION: Lynnwood Olympus Spa
DESCRIPTION: A chance for women within the community to get together to soak  and relax.
TICKET PRICE: $35 at the door for general entry. Services are more.
URL: http://olympusspa.net/lynnwood/index.aspx

=======================================================
CONNECT WITH IGNITION NORTHWEST
=======================================================

Want to know more about Ignition Northwest? Check out our web site:

http://www.ignitionnw.org/

We also have dedicated web sites for our two big events each year:

http://www.criticalmassive.org/

http://www.seacompression.org/

The Official Ignition Northwest Facebook Page:

http://www.facebook.com/IgnitionNorthwest

And you can always contact your Board of Directors at: gro.wnnoitinginull@draob

=======================================================
WHAT’S THIS ‘PAISLEY’ THING ALL ABOUT?
=======================================================

Paisley, aka the Fire Chicken, is the unofficial name given to the Ignition Northwest logo, which, er, at the right angle, does look a bit like a chicken.  We’ve named our e-newsletter in Paisley’s honor partly to remind us of our history... and partly to remind us not to take ourselves too seriously.

In Attendance: Andrew Birklid, Jole Sack, Sharon Afforde (has proxy for Eva and Zoey), Mary Saucier, Tabasco Mills, Kay Morrison, Eva Luna, Zoey Platt

Absent: Christian Jacobsen

Meeting started at 6:30pm

Old Business\Open Topics\On-Line Votes:

• On-line vote – Maker Faire Contract – Trademark use
• Mary – Maker Faire
• MS: Part 1 of contract is signed. Waiting on Part 2. Christin (Boyd) had send out email re: EventBrite issues and, as board had no immediate complaints see’s no reason why Part 2 won’t be voted on and signed quickly when available.
• MS: Memo of Understanding is also almost complete. Should have traction on that in a week or 2.
• Paper Party Completed!
• CC: Thank you: Jole, Mary, Zoey, Sharon and Ivan for doing this.
• Donation Thank you cards
• CC: Cards are going around now. Please sign.
• MS: Who is responsible for mailing these?
• CC: Bucky has the list on donators, so either he or myself will do it.
• Digital Management
• TW: Signed up with SugarSync. Will work with CC to transfer documents to them as well as a 1-page “how-to” for Board members on its use.
• B4DA rental return ramifications
• TW: Really disappointed with how they handled the gear under storm conditions. It was blatant abuse of equipment
• TM: How much $ for repair?
• TW: I don’t know. The 450’s and the subs are _______(?)
• JS: Did they run any other equipment?
• TW: The poles (not returned), board (not used). I held the deposit check after I looked at the equipment.
• CC: Can we send an estimated bill?
• TW: Can’t. We don’t know what is causing the damage.
• CC: Can we at least charge for mileage?
• TW: I’ll call Mackie (sp) to see what they can do.
• TW: Regarding BWB. We should prohibit from using again.
• CC: We should have base cost even if it just covering time or storage. For BWB – don’t give or charge full price
• TM: I agree
• JS: I’m glad it was you and not me.
• TW: I looked at Diana and said “you fucked up”
• CC: So they know.
• JS: What kind of follow up communications?
• SA: What is the full cost of the speakers?
• CC: $2700
• JS: I don’t care. We have to replace the stuff. We need official communication to make sure they know the ramifications.
• CC: TW you’ll follow up?
• TW: yes
• CC: Anything else? Are we in agreement for fees?
• TW: How much? For what?
• CC: $25 fee to the person doing the job (TW/Jole)
• TW: Is that too high?
• SA: Charge a percentage?
• TM: It’s about going there and back.
• EL: Handling fee and not paying people for time.
• KM: We are board members. Can’t get paid.
• CC: We get reimbursed for expenses.
• JS: 20$ easy
• KM: $20 for what? Pick up for large equipment? Electrical?
• TW: Up to discretion of person who goes depending on situation.
• SA: Receipt for paper trail. Motion
• CC: All in favor?
• CC: Motion carries

Committee Reports:

Art:

• TM: Not much to report. 6 new members on the Council. Turned down 5. Wanted 5, but couldn’t nail it down. We will have our first meeting on Monday.

Communication:

• SA: Organizing a Strategy meeting for marketing plan, paisley report, mail chimp, etc.

Events:

• KM: Things are going. You saw Eva’s email – Zoey is now helping out. We met tonight and stuff will happen: Bulking up Events Committee post brainstorming session. No missile silo!
• KM: CM producer selection: We have committee in place -same as last year (Giggles nad Begley, Zoey and K). Ivan got application up and new banner on the website. Email to the c13 for approval. Etc.
• Only 10 days behind schedule!
• TW: Will you keep me appraised of the nominees?
• KM: I’d like your help in interviews.
• TW: I’ll only apply if Cyra doesn’t.
• KM: She is.
• KM: Have we ever responded to LARC email about date availability?
• TW: We have not confirmed LARC date yet. We have no other location. We need to book NOW for another site for NEXT year.
• SA: Photosynthesis guy?
• KM: We should let Events committee talk to him
• EL: He wants to talk about ways we can work together. Could be a great benefit. Huge, safe events, with a profit. Hippy raver shit. They do ‘sound’ really well. We do ‘art/community’ really well. Might be interesting to see how we can work together.
• TM: Which is why I was going to talk to him about Art. I still need to talk to him. I will do so.
• KM: Email seemed CM specific, but if its future events, cool.
• SA: Who is going to respond to him in the next 7 days? We need to be professional so our credibility doesn’t erode.
• TM: I’ll email within next 7 days.

Elections Committee

• SA: Beer Friday
• TW: Not running again.
• SA: Can you write something for Paisley about the legacy? There is perceived apathy.
• TW: Have to be careful about encouraging people coming in with guns ablazing. There is resistance to moving.
• -Conversation-
• ZP: Meet & Greet at Beer Friday. Dane/Kathy making us wait. We need to start promoting this week.
• SA: It was great you were advertising.
• ZP: We have a $200 budget thus far.
• JS: Who is going to be there?
• SA: Can alumns do some work? Tweeting, facebook, etc? Come to BF?

CM Committee

• Nothing new to add

SeaComp Committee

• CC: Anything there?
• KM: Not really
• TW: Would like to see Producer selected before the new year.
• CC: Producer selection right after event?
• KM: Yes. Allows for more pre-production, site inspection, etc. I hope this is something the committee can figure out – timeline, etc.

Business

Board Training Committee

• SA: Have a phone meeting with Randy on Monday night. Looking for low cost options. Found free training on-line. Looks like we could use change mgmt, time mgmt, core biz skills, accountabilities, etc. Will talk to Randy but also do due diligence. If for no other reasons but to learn to ask better questions.
• CC: Jurrasic Parliament. Cool site. Good monthly newsletter.
• KM: We need a copy of “Fundamentals of Arts Mgmt”
• CC: Look into Fundraising this year too

Database Committee

• TW: No, not yet
• TM: I have time now
• TW: Lets do it!
• -conversation-
• TM: We have to figure out

Finance:

• JS: We are closing the end of year books next Wednesday at Lorettas, 6:30 to get tax stuff going. We are opening accounts on an Events basis. Splitting B&O from Events. We will open it before the event starts. We’ll figure out how many accounts to open all told.
• CC: Move $ to savings?
• JS: Don’t know yet. Let’s wait until MF before we decide.
• TW: how is investment doing?
• JS: Don’t know. Probably not too much growth.
• JS: We need to hire bookkeeper soon. No later than summer to hire a competent bookkeeper. COMPETENT. CPA.

New Business\To Dos

• Insurance Audit
• CC: Scottdale hired audit to make sure___________
• JS: We made $500 last year
• Updating Articles of Incorporation
• CC: I haven’t been updating. Updating Mission Statement and New Board members
• JS: We need a new board picture every year.
• TW: Draft a document of things that need to be accomplished when members change out.
• CC: Think I have it in a doc already.
• Burning Man Community Leadership Summit March 31.
• CC: I’m going.
• SA: Me, also
• KM: Me, too.
• TM: I’d like to go.
• JS: Write a proposal for funding
• KM: The most amazing things I’ve seen happening in the BM network. Super concentrated discussion, BM project, help and be helped by BM Project. You should go.
• John Boylan’s Next Conversation Jan 17
• -Suggestion to go if you are interested-
• Sushi Making Class January 25th Bellevue or January 24th Kent
• CC: Open to us.
• JS: It’s a marketing event.
• CC: Low level marketing
• SA: UM and I are going
• JS: Good idea from a personal POV. It’s a good company to be affiliated with.
• BITF July 13-15
• TW: I’m going.
• KM: I’m going to try to go. Regional list conversation. Talking about ticket exchange. It’s an interesting thing to do.
• TW: Sweet idea. Lottery based thing.
• KM: I think its a good thing to.
• CC: Rangers do this, its good.
• KM: Good cross pollination/info exchange.
• SA: Shredder Scholarship, basically $ for any educational purpose a member might have.
• SA: This is open for discussion.
• Mary: I have issue with this. We are an arts organization and I think we dilute our brand/mission by opening up scholarships for non-art education. I do think we can open up arts education and create a ‘vendor’ list of instructors (Sarah Johnson, Phill Arensberg) that the board is willing to support.
• TW: Maybe too broad. Maybe experimental college?
• JS: Good enthusiasm, but we don’t need to do this for Shredder. Didn’t we talk about giving her a sweatshirt/stickers?
• SA: Motion: sweatshirt/stickers for Shredder? (Not seconded)
• TW: Seacomp tickets?
• TM: Yes,SC tix.
• JS: She puts as much time in as I do. Sweatshirt is good.
• EL: Lets get on track. I think scholarship is a great idea. Open it up to all sorts of aid for people. Are we trying to do something that is building community? I like the idea of funneling money to small biz in community (Phill, Sarah Johnson).
• SA: Looking into more information
• TW: Community support mechanism vs. broadstroke education mechanism. Take applications for a ‘most just cause’ program with not just $, but fundraising help/service.
• CC: I don’t like General education scholarship.
• TW: Burners For Direct Action does this already.
• CC: Needs to be scheduled annually.
• KM: Love giving away $. Increasing relationships is part of our mission (as pratt does). Experimental college is good idea and appropriate.
• SA: I want the conversation to continue. More next year.
• KM: We can scholarship brainstorm at the Spring retreat
• TW: A program might help us put a friendly outreach face on INW. Lot of mystery about INW still. Urge you from thinking about lending money. We will give, not lend.
• SA: How can we fund performance space art?
• TM: It’s hard to fund 2d art. It’s hard to justify. We want to fund the product not the person.
• SA: Twisted Tea
• SA: An event in people’s homes with conversation and tea. SEE HANDOUT.
• -conversation-
• SA: Santa Gathering
• FIND and attach HANDOUT for both Twisted Tea and Santa GAthering
• Core Regionals Project
• KM: We don’t fund BM stuff. We are not the person who should be handling it. Matt coming to the board was wrong. He should have gone to the community to see who was interested.
• SA: Didn’t understand the subtlety.
• TM: Assuming someone takes control of it and writes a proposal then they can come to us. We shouldn’t run it, but we are willing to help you run a fundraiser.
• KM: will email him as board/regional
• TW : Truss
• TW: I have a truss! We own it but it is consuming my yard. I need it to go. It fits into a shipping container. We can put it in a shipping container and store it on a lot. We never formally agreed to owning, but we need to do something. We can put all assets in 2 containers and move it to an event space. The problem is the Shipping container business won’t let you walk the storage site and the storage itself. So we would need to store it on persons property, but not in Seattle. Short term storage in Container. I will pursue the costs.
• Joel: $1-2000
• CC: TW, get back to us with more info.
• KM: Regional Summit

Round the Table & Hours

Mary – 3
Tumbleweed – 5
Kay – 8
Zoey – 6
Jole – 15
Tabasco – 8
Eva – 1
Sharon – 8
CC – 12

In Attendance: Jole Sack, Sharon Afforde, Zoey Platt, Christian Jacobsen, Tabasco Mills (has Kay’s proxy, Karie Burns, Mary Saucier (has Tumbleweed’s proxy)

Absent: Andrew Birklid, Kay Morrison

Meeting began at: 6:31

Guest: Christin – Maker Faire (absent)

Mary presented

• Had committee meeting a couple of weeks ago.
• Seattle Center and Science Center are both VERY interested in having this happen in their space. Will even commit to dates 3 years in advance.
• Went through budget with Ivan – Big changes – Budget doubled
• JS: Not exactly. We have been defining “how much we are willing to lose” on this event, and that has not changed.
• Working on the MOU with the Finance Club.
• Keeping the ball moving forward so once the licensing agreement is done, we can jump when those i’s are dotted and t’s are crossed.
• KB: Would everybody still be into this if MF fails to get the official docs to us?
• MS: I do not know.
• KB: If we don’t get that license done by January we have to back out.
• JS: Not so. We need to have a cutoff date, and a backup plan.
• MS: Contracts need to be signed with Science Center by end of Jan. So that is a logical drop-dead date.
• Presented budget. This is a bare-bones budget.
• JS: Remove the Lawyer’s fee. That is an INW expense, not an event expense.
• JS: We need to take the opportunity to sell stuff, because this is a commercial venture.
• CJ: Any art or fixture that was funded with INW money should have a sign to that extent. What budget does that come out of?
• JS: That’s the Promotion budget.
• TM: That is actually a requirement of the art grant recipients. Any time they show their work they need to specify that it was partially funded by INW.
• MS: Budget is $13,800, current ticketing income is looking at $17k worst case. (Tickets priced at $5, $10, $15)
• JS: Ongoing question… if INW has to pull out, what does that leave Christin with?
• JS: I need to know the occupancy of the rooms, so we can validate the attendance numbers. (Mary will give JS access to the spreadsheet with all the numbers.)
• JS: Just to clarify, when we first talked about this, we were willing to throw $5k at it, without need for making that back again.
• Is there anyone tasked with finding other sponsors? (Yes… brainstormed a few local companies to talk to…)

Old Business\Open Topics\On-Line Votes:

Mary – Maker Faire
Donation Thank you cards

• KB: Where are they?
• JS: We’ll get them on Monday when we are in the Unit.
• KB: Who has the Donor list?
• JS: We need to compile it from QuickBooks and PayPal.
• JS: We need to do something special for Shredder due to the incredible amount of work and time she has given us.
• TM: Instead of physical things, maybe we give her a Free Pass to All INW Events Now And In The Future.
• SA: What if we have Winter and Hawk make a nice Paisley necklace?

TW – Digital Management

• AB is absent.

Jole – File management

• Paper Filing Party Monday night @ Loretta’s.
• MS: I can help get the stuff on Sunday.
• JS: Thank you. AB and I are SUPER busy right now.

Committee Reports:

Art:

• TM: 11 people have applied to be on the Arts Council, and 5 returning members.
• TM: Council maxes out at 11 people. More is unmanageable. Going to put the other 6 on a “development list”, which will be people we can pull on when we need more hands.
• KB: When will you have Goals and a Year Map for 2011?
• TM: Too swamped right now. Have stalled out on it.

Communication:

• MS: We had 40 people at the Town Hall, so it seemed appropriate to do an 11 page issue of Paisley. We just went big…
• MS: I think we need to explain why we are moving to MailChimp. (Business and distribution reasons.)
• MS: Want to add Paisley to the web site, so there is an archive. Also add a form so people can submit things.
• MS: Sharon’s PR/Social Media group has been initiated.
• CJ: Once we get the submission form and MailChimp working, then we can move to more-than-once-a-month when necessary. (To avoid 11-page Paisleys, for example.)
• CJ: Will have our Timeline and Goals ready for January.

Events:

• SA: Developing a “Twisted Tea” concept as a regular event. Tea, knitting, sewing, etc.

• Elections Committee
• ZP: Need to solidify dates.
• ZP: April 26th for Town Hall
• January 20th Board Elections Meet & Greet
• Announce in Paisley
• MS: Has created a groovy flowchart that demonstrates what INW does behind the scenes. Going to polish and publish this.
• CM Committee
• SeaComp Committee

Business:

• Board Training Committee
• SA: Has been working with Randy and Ted Lord on this.
• Database Committee
• JS: In progress.

Finance:

• JS: Books are closed to Nov. Taxes not due until May.
• JS: We need to talk about the SeattleBurningMan.com site. Not here, not now. But we need to.

New Business\To Dos

• Assets – Stacia Truss
• TM: I think it is a fine idea.
• CJ: I think AB made good points in his email today (safety, moving it, damage, etc)
• MS: It’s too large of an item to replace if it gets damaged.
• JS: It is very easy to damage this truss. So if we do rent it out, then they need to have someone working with it who are familiar with it.
• KB: The liability is so huge with it…
• SA: Will follow up with Shelly about renting it. INW is not insured to rent it out, and our insurance company has not assessed it. So we cannot rent it out at this time.
• Business Seattle Business License Update
• Business Goal Review

BurningManSeattle.com Issue

• JS: There are some functions that are duplicated on BMS and INW. We should ask them to decommission BMS and refer to INW.
• JS: Most people don’t know the difference between BMS and INW.
• CJ: I have talked to Michael Holden about the site, and his position is that the site is set up so people can create their own content on it. So if it is less than what the community needs, it is the community’s problem. “It’s a DO-ocracy, Dude.”

Round the Table & Hours

KB – 12 hrs
ZP – 4 hrs
MS – 13 hrs
CJ – 2 hrs
JS – 12 hrs
TM – 5 hrs
SA – 3.276 hrs

Meeting Ended at 7:57 PM

Upcoming topics:

Art NEBAG
Business NW Roundtable
Business Goal Review
Business Elections
Events CM Producer Selection
Events Radios – reprogram old
Events Makers Faire
Events Site Committee
Events Artopia
Finance Taxes
Finance Regional Support\Domain Registration & Maintenance
Finance Annual Budget
Assets Price List review

Tabled\do not forget about:

TW Sliding scale rental deposit (percentage of replacement value)
INW Office
TW Migration from google docs
Sharon Community Resource\Volunteer Committee
CC Bylaws
Lifetime tickets